How to Save Time in your Company with an ERP?

If you are not familiar with the world of business software, perhaps you are not yet aware of the meaning of ERP and its applications in a business. In fact, it is possible that your SME has an ERP management program installed without you really knowing what kind of software it is, and you see it as a mere tool to manage the administration of a business, and not a solution to save time in your company .

How to save time in your company with an ERP?

An ERP goes far beyond the administration of a company. It is a solution that can help you in many areas: financial management, purchases, sales, warehouse, accounting , customer service… If you are unaware of the full scope that ERP software like Business Central can have in your business, then perhaps you are not taking advantage of all its benefits. benefits and you are settling for a limited and inefficient tool.

Manual tasks that take up time in your SME

From a practical point of view, what most companies need to manage their business is an inventory management system, where they can control the units they have, which is also connected to their POS, so that they can have the automated data and not having to update it manually.

There are many companies that have this type of software, but they still do a lot of manual tasks that take a lot of time. For example:

• Submit the Corporate Tax and VAT declarations, as well as prepare the Balance Sheet and the income statement.
• Check that bank receipts match your invoices ( bank reconciliation )
• Prepare sales reports that allow them to have an objective view of how their business is doing.
• Make purchase decisions based on your current stock and future needs.
• Pay attention to omnichannel: because you surely have clients who come to you by email, telephone, social networks or physical store, and managing all this takes you many hours.

There are companies that cannot attend to your emails promptly. Or that they make wrong purchase decisions and do not have a clear vision of the business. And the reason is always the same: in your company you are very busy carrying out tasks manually, which takes time away from offering good customer service, or improving your project at a strategic level.

This has an easy solution: automate more to have more time . Automation is not synonymous with a job full of errors, quite the opposite. Humans err more than machines when it comes to calculations.

In the next section we will see some examples of how an ERP helps you to improve management.

Examples of use of an ERP in a company

We are going to see 3 practical examples of how an ERP helps your company to save time:

1. Forget about filling

in tax forms Every three months you have to present the quarterly VAT model. That implies making a calculation of all the tax bases of the last three months. Sometimes you may sell products that have a VAT of 21%, and others that have a reduced VAT of 10% or a super reduced VAT of 4%.

You would no longer have to do this whole process, because the invoices would be auto-generated in your program every time there is a transaction. The models would automatically calculate what should go in the corresponding box, based on your company’s billing data. The VAT and IS forms would be filled in automatically and you could connect with the AEAT in a few clicks to make the declaration.

2. Do bank reconciliation automatically

Companies need bank receipts for receipts and payments to match their income and expense invoices. When a non-payment situation has occurred, or the expenses we declare do not correspond to what is in your company’s bank account, there may be problems.

This involves doing a lot of work, manually checking all your bank account statements, with great risk and how easy it is to make mistakes. You could also save time on this with an ERP that does the bank reconciliation automatically.

3. Make your purchasing decisions quickly and

easily Analyzing a business can be very complex. But you can’t risk making buying decisions if you don’t have data. Many times purchase decisions have to be made very quickly, because the product is out of stock, customers ask for it and you cannot serve.

an ERP It would help you make quick purchase decisions, establishing minimum stocks that allow you to prevent situations of stockouts, and avoiding administrative problems that can end up with you being busy with unproductive tasks.

Evolve from an old ERP to an intuitive and modern solution

The trend in SMEs with ERP systems is often the same: it is better to stay where I am. However, this is not really correct, since changing software does not mean that we are going to start using a more complicated tool with hundreds of features that we are not going to use at all.

There are intuitive, modular and easy-to-use ERP solutions , such as Dynamics Square, where you don’t have to spend months before you can start working with them, nor do you need to take a training course for weeks to learn how to use it. In addition, the export is very easy from a csv or Excel file, so the migration process will allow you to be up and running in no time.